Section V - Constitution and Bylaws

PROFESSIONAL MUSIC TEACHERS OF NEW MEXICO CONSTITUTION

As Revised 1996

ARTICLE I - NAME

• The Professional Music Teachers of New Mexico is a not-for-profit organization affiliated with the Music Teachers National Association. All members must belong to MTNA and all members of an affiliated local association must be members of PMTNM and MTNA.

ARTICLE II - PURPOSE

• The purposes of this Association shall be:
  1. to promote the music teaching profession and its image in society through teacher certification, professional public promotion, and teacher education and training,
  2. to promote students and their talents through the student activities, student auditions, local projects, and school credit and release time,
  3. to promote music in American culture through programs, school credit, scholarships, and composer commissions, and
  4. To exert all possible efforts towards the enrollment of increased numbers of people of all ages in the study of music.

ARTICLE III - MEMBERSHIP

• Section 1. Membership shall consist of Active, Life, Patron, and Student.
• Section 2. Membership privileges and dues are prescribed by the Bylaws of the Association.
• Section 3. Membership in the Association may be terminated by the members or revoked by the Association as prescribed in the Bylaws.

ARTICLE IV - AFFILIATED LOCAL ASSOCIATIONS

• Section 1. Any city, town, or district music teachers association may become and remain affiliated with PMTNM by fulfilling the requirements of membership as stated in the Constitution and Bylaws.
• Section 2. The Executive Committee may suspend or terminate any affiliated Association at any time for justifiable cause, as outlined in the Bylaws, subject to ratification of this action by the PMTNM Board.

ARTICLE V - OFFICERS/EXECUTIVE COMMITTEE

• Section 1. The officers shall consist of a President, State Vice-President, Executive Secretary-Treasurer, Six District Vice-Presidents, and the Chairman of the Board of Certification.
• Section 2. All officers shall be elected annually, and may be eligible for re-election, except the Executive Secretary-Treasurer who shall be appointed by the Executive Committee (those officers listed under Section 1) for a two-year term, and may be eligible for reappointment.
• Section 3. The Executive Committee shall determine policies of the Association in consultation with the PMTNM Board and within the limits of the Constitution and Bylaws. It shall actively pursue the purposes of the Association and shall have discretion in the disbursement of all funds of the Association. It may adopt such rules and regulations for the conduct of Association business as shall be deemed advisable and may, in the execution of the powers granted, appoint such agents as it may consider necessary.
• Section 4. In order to transact business a quorum consisting of one-third of the Executive Committee (as listed in Section 1) must be present. Telephone polling may be used if necessary. The President or Executive Secretary-Treasurer may initiate telephone polling and the Secretary will record opinions/votes.

ARTICLE VI - EXECUTIVE BOARD

• Section 1. The Executive Board shall consist of the President as Chairman, the Immediate Past President, State Vice President, Executive Secretary-Treasurer, Six District Vice Presidents, Chairman of the Board of Certification, together with the various student division chairmen, and any State resident members of MTNA Division or National Boards. The Editor of the PMTNM Newsletter shall be a member of the Board.
• Section 2. The Board may make recommendations to the Executive Committee regarding policy and membership concerns.
• Section 3. The Board shall have the power to rescind by a two-thirds vote any decision of the Executive Committee.
• Section 4. One-third of the members of the Board shall constitute a quorum.

ARTICLE VII - MEETINGS

• Section 1. The Association shall hold an annual conference at a time and place to be determined by the Executive Board. At this meeting the President shall permit the general membership to bring forward items for consideration. Notice of the Conference shall appear in the Newsletter prior to the Conference.
• Section 2. A majority of the members entitled to vote and who are in attendance shall constitute a quorum for the election of officers and for the transaction of business at any annual or special membership meeting.
• Section 3. Special meetings of the Executive Committee may be called by the President or upon the request of not less than one-third of the Executive Committee, or upon a signed petition from one-third of the Active members of the Association.
• Section 4. The PMTNM Board shall meet twice each year, or as many times as necessary to fully conduct the business of the Association. Prior to such meetings the Executive Committee will prepare various items to be presented before the PMTNM Board. Special meetings of the PMTNM Board may be called by the President or upon the request of not less than one-third of the members of the PMTNM Board or upon a signed petition from one-third of the Active members of the Association.
• Section 5. The rules contained in the current edition of Robert's Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and Bylaws of the Association or any special rules of order the Association may adopt.
• Section 6. The President may appoint a parliamentarian to provide opinion during various meetings.

ARTICLE VIII - AMENDMENTS

• The Association meeting in conference shall have the power to make amendments to this constitution as necessary, provided the amendment shall have been submitted in writing to the body at least 30 days prior to the vote. A two-thirds vote of Conference attendees must approve any amendment. Upon recommendation of the Executive Committee and Board this Constitution may be amended by mail, using the same procedures.

ARTICLE IX - PUBLICATION OF CONSTITUTION AND BYLAWS

• The Constitution and Bylaws shall be printed and included in each member handbook. Revisions or amendments will be distributed to members as they occur.

PMTNM HANDBOOK: SECTION V – BYLAWS

04/2014

ARTICLE I: NAME

• The name of this organization shall be Professional Music Teachers of New Mexico, Inc. hereafter known as PMTNM.

ARTICLE II: PURPOSE

• A. The Association shall be organized and operated exclusively for educational purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code of 1954.
• B. All activities of the Association shall be educational and shall be for the promotion of the art of music and the advancement of musical knowledge by disseminating the knowledge of musical activities and the appreciation of music.
• C. The Association is not organized for profit and no part of its net earnings shall inure to the benefit of any individual or entity.
• D. The specific objective of this permanent organization shall be:
  1. To promote the music teaching profession and its image in society through teacher certification, professional public promotion, and teacher education and training;
  2. To promote students and their talents through the student activities, student auditions, local projects, and school credit and release time;
  3. To promote music in American culture through programs, school credit, scholarship, and composer commissions;
  4. To exert all possible efforts toward the enrollment of increased numbers of people of all ages in the study of music.

ARTICLE III: MEMBERSHIP

• Section 1: Membership Classification

  The following membership classes are open to those who meet the respective qualifications and pay the annual dues.

  1. Active Membership shall be open to all individuals professionally engaged in any field of musical activity. Such membership provides the privileges of participation in the activities of the Association, attendance at meetings upon the payment of registration fee, holding office, voting, and receiving a subscription to the American Music Teacher. Music Teachers National Association, Inc., hereafter known as MTNA, strongly encourages its members to adopt the Code of Ethics as their personal model of professional conduct.
  2. Dual (Spouse) member pays full price and spouse pays half of that.
  3. Senior Membership shall be open to members 70 years of age with the last 5 years of consecutive membership.
  4. Six month membership shall be open to all individuals who join after January 1.
  5. Collegiate Membership shall be open to all full-time college students currently involved in music study, who are also members of an affiliated association. Student members shall be entitled to attend programs of the Association upon payment of the registration fee and to receive the official Association publication, but shall not have the right to vote, hold office, apply for national certification, or enter students into MTNA competitions.
  6. Honorary Life Membership is conferred by the Board of Directors upon individuals who have given distinguished service to PMTNM or to the art of music. Honorary Life members pay no state dues but pay their national dues. Honorary Life members qualifying for Active Membership have the rights and privileges of such membership.
• Section 2: Termination of Membership

  No person who has been convicted of a crime involving the sexual or other abuse of a person shall be a member of PMTNM. Any information that a member of PMTNM has been convicted of a crime involving sexual or other abuse of a person shall be reported to the President of PMTNM, who shall immediately report the information to the National Executive Director and CEO of MTNA. If the National Executive Director and CEO of MTNA and PMTNM President substantiate that a person has been convicted of a crime involving sexual or other abuse of a person, the two executives shall immediately terminate the membership and the certification of that person. Any membership terminated under this section shall be reinstated upon the filing with the National Executive Director and CEO of MTNA of a certified copy of the judgment reversing the conviction.

• Section 3: Resignations

  A member in good standing may resign from the Association by submitting a letter of resignation to the MTNA office. No dues refund will be given.

• Section 4: Reinstatement

  A member who resigned in good standing or who allowed annual dues to lapse may reactivate his or her membership by requesting such action and paying the current dues. If continuous membership is desired, the member must pay all dues accruing from the time of non-renewal through the current year.

• Section 5: Annual Dues

  Annual dues for PMTNM/MTNA members are due on the first day of the membership year, as established by MTNA, after which date members are not in good standing nor entitled to any of the privileges of membership until dues are paid for the current membership year. State dues are prorated (half price) for new members who join the Association between Jan. 1 and June. 30.

• Section 6: Membership Year and Fiscal Year

  The fiscal year and the membership year for all membership categories except that of student shall commence on July 1 and end on June 30, as required by the MTNA Bylaws. The Collegiate membership year shall be October 1 to September 30.

ARTICLE IV: AFFILIATION

• Section 1: PMTNM shall maintain affiliation with MTNA and shall operate in accord with the aims and purposes of the national association.
• Section 2: Affiliated Local Associations - An affiliated local association shall include "Music Teachers National Association" as part of its official name and shall use the phrase "Affiliated with the Professional Music Teachers of New Mexico, Inc."
• Section 3: Affiliation Requirements - Any city, town, or district music teachers association may petition to the Executive Committee for affiliation in PMTNM by providing evidence that two copies of the Local Association's governing documents have been filed with the PMTNM Executive Secretary-Treasurer and that they are consistent with those of PMTNM, and that its fiscal membership year coincides with that of PMTNM. Upon determining that a petitioning local music teachers association has fulfilled the requirements, the Executive Committee shall act upon the petition and approval will not be unreasonably withheld. All members of a Local Association must be members of both PMTNM and MTNA.
• Section 4: Annual Renewal - Annual renewal of a Local Association shall be made without reconsideration by PMTNM provided that the affiliate has not formally notified PMTNM that it wishes to discontinue affiliation and that any changes in the Bylaws of the affiliated Local Association have been filed with PMTNM and are consistent with Bylaws of PMTNM and have been approved by PMTNM.

ARTICLE V: OFFICERS

• Section 1: Officers and Duties

  The elected officers of the Association shall be a President, Vice President, Certification Chair and Vice-President representing each District.

  1. The President shall be the principal elective office and presides at meetings of the Association, calls and presides at meetings of the Board of Directors, and appoints all standing and special committees as needed, and performs all other duties implied by the title, including the appointment of a Conference Chairperson as soon as possible after the selection of a conference site, and a Budget Committee (Refer to Article IX) to prepare a budget for the following year. He/she shall represent the Association at the MTNA Conference.
  2. The Vice President assumes all the duties of the President in the absence of that officer. The Vice President shall act as the coordinating officer to the six District Vice Presidents in promotion of membership. The current Vice President shall work as an understudy to succeed the President and shall be a member of the Budget Committee.
  3. The six District Vice Presidents shall act as members of a statewide membership committee and otherwise assist in the conduct of their respective district organizations. Each one is eligible to serve on committees as appointed by the President and perform other duties as delegated.
  4. Certification Chair shall promote the Certification program within the state.
  5. The Immediate Past President shall serve as an advisor to the President, serve on the Budget Committee, chair the Nominating Committee, and perform other duties as delegated.
• Section 2: The Executive Secretary-Treasurer

  The Executive Secretary-Treasurer shall be appointed by the Executive Committee for a two-year term, and may be eligible for reappointment.

  1. The Executive Secretary-Treasurer shall preside in the absence of the President and Vice President and shall be the custodian of all funds of the organization, shall keep an accurate record of members for the Roster, is responsible for the payment of all bills, for keeping an itemized account of all receipts and disbursements, and for the preparation of an annual report to the Conference.
  2. The Executive Secretary-Treasurer shall be responsible for working with a CPA in the preparation of the annual report to the membership, filing of all returns with IRS, NM Taxation and Revenue Department, the NM State Corporation Commission, and any other government entity.
  3. The Executive Secretary-Treasurer shall be responsible for keeping minutes of all business meetings of the Association and meetings of the Executive Committee and Board of Directors, sends copies of the minutes of the meetings to the members within 60 days after the meetings, and sees that those minutes are in legal form and properly preserved in a permanent Minute Book, and such other duties as are assigned by the Board of Directors.
• Section 3: Archivist

  The President appoints an Archivist, with the approval of the Board, to serve until a successor is named. The Archivist is an ex-officio member of the Board. Duties of the Archivist are to collect and keep in secure place all items of historical interest to the Association, including programs, pertinent newspaper and magazine articles, photographs and correspondence.

ARTICLE VI: NOMINATIONS AND ELECTIONS

• Section 1: Nominating Committee

  A Nominating Committee shall be appointed by the President. The committee shall consist of the Immediate Past President who shall serve as chair and two members-at-large.

• Section 2: Slate of Nominees
  1. Officers to be elected are President, Vice President, six District Vice Presidents and Certification Chair. All officers shall be elected annually and may be eligible for re-election for a second one year term, and for subsequent one year terms.
  2. This committee shall prepare a roster of candidates at least 30 days prior to the opening date of the annual conference, and it shall be presented to the Executive Secretary-Treasurer 15 days prior to the annual conference. The report of the Nominating Committee together with any other nominations made from the floor shall be submitted at the Conference business meeting for vote by the membership. The newly elected officers
• Section 3: Election

  Officers shall be elected by majority vote, in a secret ballot, of members attending the Conference meeting. In the event of only one nominee for an office, a member may recommend election by acclamation.

• Section 4: Vacancies

  Except for a vacancy in the office of President which is automatically filled by the Vice-President, a vacancy may be filled by a written ballot circulated to the membership by means of the SEGUE with a name (or names) submitted by the current Nominating Committee. Ballots should be returned to the chair of the Nominating Committee by a specified date. If time does not permit this procedure before summer vacations, the President may appoint an officer pro tem to assume the duties of the office until the next regular conference. Should the elected Vice-President be unable to assume the Presidency, the President shall be elected, for that term only, in the same manner as that of the other officers.

• Section 5: One Position

  No officer may hold a national, division, or state office concurrently, except the Immediate Past President.