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Section VII Part 4 - Student Programs and Competition Committees | PMTNM

SECTION VII - PART 4

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DUTIES OF THE MTNA JUNIOR/SENIOR AUDITIONS CHAIRMAN

(See Section XI for program details.)

  1. All duties pertain to state level competition. District Auditions in both Junior/Senior Performance categories have been abolished.
  2. Supplies Junior and Senior Performance Audition contestants with necessary information.
  3. Arranges to hold the Junior/Senior Performance Auditions during the State Conference of each current year. All Junior and Senior Performance Audition contestants will participate in the Auditions, which are generally held on Saturday. If the facilities permit, the audition may be open. The State Chairman will select the judges for the audition and counsel them in using the PMTNM Junior/Senior Performance Audition rating sheets. (If the State Chairman has a student or relative entered in the auditions, he/she shall designate a disinterested person to select the judges.) The judges will choose one winner and one alternate in the Junior/Senior level for each category entered in the Competition.
  4. Serves as a member of the Student Day Activities Committee in planning the State Student Day during the State Conference, and in coordinating all student programs.
  5. Promptly contacts the Southwest Division Junior/Senior Performance Auditions Chairman and gives him/her the names of the PMTNM Junior and Senior High winners. Contacts with the Divisional Chairman should be kept up so that the Junior/Senior Auditions Chairman may help the students in any way before the Division Auditions. The winners and their teachers should be kept up to date on any information that pertains to them for the Divisional Auditions.
  6. Makes sure that students and parents fully understand–before entering State competitions--that if he or she is a winner, they must be prepared and willing to go on to Division and National should they win the successive competitions.
  7. Gives names of the Joyce Walker Foundation award winners to the Executive Secretary-Treasurer on the form provided. Gives information to typist for recital programs for the student winners recital.
  8. Announces winners and presents awards at the State Conference Winners Recital or appoints another person to do so if unable to attend. (Presents Walker Foundation awards if requested to do so by the Joyce Walker Foundation Chairman.)
  9. Notifies the PMTNM Executive Secretary-Treasurer of names and addresses of student winners who will be traveling to the Division Auditions.
  10. Orders rating sheets, certificates, trophies, plaques, and medals as needed.
  11. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  12. Additional duties are listed under the General Duties For All Chairmen, Section VII.

DUTIES OF THE NOMINATING COMMITTEE

  1. Prepares a roster of candidates.
  2. Asks each candidate if he/she will accept the nomination, after informing each candidate of his/her job and what it entails (using the Handbook).
  3. Presents the roster of candidates to the PMTNM President and the Executive Secretary-Treasurer at least 15 days and preferably 21 days before the opening date of the annual State Conference.
  4. Presents a report to the Executive Board at their Conference Board Meeting. The Board then votes to recommend the slate of officers to the membership at the State Conference Business Meeting.
  5. Presents the report at the State Conference Business Meeting for voting by the membership.

DUTIES OF THE PEP CHAIRMAN

(Performance Evaluation - General Auditions--See Section XI for program details.)

  1. Sends out application blanks with the January PMTNM NEWSLETTER.
  2. Receives application forms and collects fees. (See Current Fee Schedule: PEP Section III). Sends fees and bills to Executive Secretary-Treasurer.
  3. Secures judges for each Audition and sends judges guidelines. (Judges should be from another city if possible and will be paid according to the Current Fee Schedule: Section III, PEP Judges.) Sees that the judges are paid.
  4. Sends necessary materials and information to run the PEP Audition to the local chairman.
  5. Keeps supplies of application forms, judging forms, "Judges Guidelines", repertoire sheets, ribbons, certificates, etc., ordering and revising as needed.
  6. Serves as a member of the Student Activities Committee in planning the State Student Day during the State Conference, and in coordinating all student programs.
  7. Works with the PEP Committee in setting up a judging seminar (which must be attended by all members wishing to become judges in the PEP Auditions), and on repertoire requirements and/or a syllabus.
  8. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  9. Additional duties are listed under the General Duties for All Chairmen, See Section VII.

DUTIES OF THE PMTNM MEMORIAL OUTREACH FUND CHAIRMAN

(See Section IV for PMTNM Memorial Outreach Fund details.)

  1. Keeps abreast of the status of funds available for Outreach Program.
  2. Works with the Outreach Committee and the PMTNM Executive Board in matters pertaining to guidelines and distribution of the PMTNM Memorial Outreach funds.
  3. Supervises the processing of requests for funds and acts as the liaison between requesting party(ies), the Outreach Committee, and the Executive Board, and in particular with the Executive Secretary-Treasurer.
  4. Develops creative and innovative ideas for a) increased teacher and student participation in bringing the joy of music to others; and b) encouraging new members by offering opportunities for musical participation in other than competitive performance at our state conference.
  5. Presides at an Outreach presentation at our state conference.
  6. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  7. Additional duties are listed under the General Duties for All Chairmen, Section VII.

DUTIES OF THE PUBLICITY/PUBLIC RELATIONS CHAIRMAN

  1. Directs and helps execute PMTNM's public relations, promotion and publicity programs.
  2. Is available to District Vice Presidents for assistance with public relations matters. (The District Vice Presidents serve as Publicity Chairmen for their districts.) Instructs them in proper publicity methods and acquaints them with available communications media in the state.
  3. Seeks out information from PMTNM officers and committee chairmen concerning programs they are directing; information they receive from the national and division offices; important dates and pertinent information concerning auditions, contests, festivals, concerts, etc.
  4. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  5. Additional information may be found in Section XVI.

DUTIES OF THE STEP CHAIRMAN

Scale and Theory Evaluation Program. (As of this writing STEP Activities are being held only at the local and not at the state level.)

  1. Keeps the theory and scale contest requirements sheets and old examinations and sends them to members on request. Reproduces additional copies as needed. A fee is charged for sample tests and study sheets. (See Current Fee Schedule: STEP, Section III)
  2. Proposes revisions to the theory and scale contest requirements, presents them to the Executive Board, publicizes them in the PMTNM NEWSLETTER and presents them to be voted on by the membership at a conference meeting.
  3. Prepares and sends the application to the State Newsletter Editor to be included with the winter issue of the PMTNM NEWSLETTER
  4. Receives the applications and STEP fees (see Current Fee Schedule: STEP, Section III). Sends the fees to the State Executive Secretary-Treasurer.
  5. Keeps an itemized record of income and expenses to be included in a report at the annual conference.
  6. Prepares written examinations, grading keys, oral theory questions and judges' instructions before March 1. Distributes the exams, instructions and a list of the exams to local STEP chairmen or teachers as they are ordered. Checks to be certain all examination materials are returned. Grades the exams and records the grades on the applications. Returns the exams to the teachers as soon as possible.
  7. Orders local STEP certificates; signs and sends them with the exams.
  8. Keeps a record of teachers, students, levels, number enrolled for exams or contests, grades on written exams and winners.
  9. Orders the state STEP awards.
  10. If there is a State STEP Day: Announces in the fall newsletter that local STEP events must be completed by Oct. 8 and materials returned by Oct. 14 to the state chairman. Gives Oct. 21 as the deadline for reporting to the STEP Chairman names, levels and contests for students competing on the State STEP Day. Asks teachers whose students are participating, College Chapter members and other teachers to judge. Two judges are assigned to most contests. Prepares oral theory questions and flashcards, judges' instructions and judging sheets for orals and scales, envelopes for required scales and for blank pieces of paper used for seating order, lists of students participating with room numbers and the time of each contest and large envelopes for each judge's materials. Arranges a meeting of judges before the contests for instructions and clarification of rules. Records winners of the orals, scales and written exams in triplicate for the Student Activities Chairman and Newsletter Editor and retains one copy. Prepares awards and presents them at the Student Activities Banquet.
  11. Serves as a member of the Student Activities Committee to plan the State Student Day during the State Conference and to coordinate all student programs.
  12. Attends Executive Board Meetings.
  13. Additional duties are listed under the General Duties for All Chairmen, Section VII.

DUTIES OF THE STUDENT ACTIVITIES CHAIRMAN

  1. Serves as chairman of the Student Activities Committee which coordinates all student programs and plans the activities for State Student Day.
  2. Takes care of ordering certificates and PMTNM Student Activities forms.
  3. Sees that the PMTNM Student Activities forms are included in the January PMTNM NEWSLETTER.
  4. Is responsible for the mechanics for State Student Activities Day. Arranges for the registering of students for all events. Sees that all students attending conference are presented with a certificate during the Student Banquet.
  5. Works with the Conference Chairman on arrangements for a speaker and/or other entertainment for the Student Banquet. Arranges for head table guests, and obtains students to participate at the banquet: (1) as master of ceremonies, and (2) to give the invocation (in consultation with the conference chairman).
  6. Takes care of preparing programs for the Ensemble Program and the Student Banquet.
  7. Coordinates the State Student Winners Recital, which includes the winners of the Composition Contest, the State Student Honors program, and the State Junior/Senior Performance Auditions. Works with Conference Chair to arrange for a reception after the recital.
  8. Sends thank you notes to those who helped with all State Student Day activities.
  9. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  10. Presents any special requests to the board.
  11. Additional duties are listed under the General Duties for All Chairmen, Section VII.

DUTIES OF THE STUDENT COMPOSITION CONTEST CHAIRMAN

(See Section XI for program details.)

  1. Secures three qualified judges for the contest or notifies the MTNA National Competition Coordinator prior to the competition that the state association can supply only one judge. (Under no circumstances are two judges to be used.)
  2. Receives and numbers the compositions for judges. Works with the national competition dates and the PMTNM State Conference Chairmen.
  3. Notifies the winners. Returns the manuscripts, along with the judges' comments to the contestants' teachers.
  4. Arranges with the Conference Chairman and the first place contestants to have their compositions performed at the state conference. Also sees that the winning contestants receive awards at the state conference.
  5. Writes thank you notes to the judges.
  6. Serves as a member of the Student Activities Committee in planning the State Student Day during the State Conference and in coordinating all student programs.
  7. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  8. Additional duties are listed under the General Duties for All Chairmen, Section VII

DUTIES OF THE STUDENT HONORS PROGRAM CHAIRMAN

(See Section XI for program details.)

  1. Serves as a member of the Student Activities Committee in planning the State Student Day during the State Conference, and in coordinating all student programs.
  2. Selects judges for the State Student Honors Program.
  3. Orders certificates and awards for first, second, and third place state winners.
  4. Orders seals for certificates and has Student Honors Rating Sheets printed.
  5. Makes advance arrangements for the State Honors Auditions (time and place) with the Conference Chairman.
  6. Sets the deadline for District Winners forms and fees as soon as the State Conference dates are set.
  7. Sends the District's Application Forms, Acceptance of Conditions for Participation forms, and combined District and State Fees form at least three months prior to State Chair's deadline.
  8. Sends schedule of place and time of State Conference, including judges' names, to the District winners and teachers and the District Vice Presidents. Practice rooms are available and warm up time on the instrument to be used is provided before the piece is performed.
  9. Sends fees to the Executive Secretary-Treasurer. (See Current Fee Schedule: Student Honors, Section III.)
  10. Announces winners and presents certificates and awards following the State Auditions and at the Student Winners Recital. Presents Joyce Walker Student Foundation awards at the recital if requested to do so by the Walker Foundation Chairman.
  11. Gives information to typist for recital programs for the Student Winners Recital.
  12. Writes Student Honors news articles for the PMTNM NEWSLETTER.
  13. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  14. Additional duties are listed under the General Duties for All Chairmen, Section VII.

DUTIES OF THE YOUNG ARTIST COLLEGE AUDITIONS CHAIRMAN

(See Section X for program details)

  1. Notifies the colleges and universities in the state of the Auditions. Encourages teachers to become members of PMTNM and enter their students in the Auditions.
  2. Supplies College Auditions application forms to interested teachers.
  3. Sets the time and place for the College Auditions making sure they are held at least one week before the date of the PMTNM Conference or in conjunction with the state conference.
  4. Secures qualified judges for the Audition. (A fee, if any, should be agreed upon in advance.) If the Chairman has a student playing in the Auditions he/she should designate a disinterested person to select the judges.
  5. Administers the Audition and announces the winner(s). If unable to attend, designates someone to administer the Audition.
  6. Follows the instructions provided by national for the State Collegiate Artist Performance Competition Chairman.
  7. Keeps the winner(s) and his/her teacher(s) up to date on any information that pertains to him/her for the State Conference Winners Recital.
  8. Supplies the person in charge of the State Conference Winners Recital program with the names of the performer and composition to be played.
  9. Sends names of the Joyce Walker Foundation award winners to the PMTNM Executive Secretary-Treasurer on the form provided.
  10. Announces winners at the State Conference Winners Recital or appoints another person to do so if unable to attend. Presents Walker Foundation awards if requested to do so by the Joyce Walker Foundation Chairman.
  11. Notifies the PMTNM Executive Secretary-Treasurer of names and addresses of student winners who will be traveling to the Southwest Division Auditions.
  12. Attends Executive Board Meetings and sends requested reports to the PMTNM Executive Secretary-Treasurer.
  13. Additional duties are listed under the General Duties for All Chairmen, Section VII.

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